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Zapier Integration

This guide explains how to use Zapier as a bridge to send contact data from thousands of applications (like Google Forms, Shopify, Calendly, etc.) to your Orkap Contacts library via an incoming webhook.

Prerequisites​

  • An active Orkap account
  • An active Zapier account
  • Access to the application you want to trigger the Zap (e.g., Google Sheets, Gmail, Typeform)

Step 1: Create an Incoming Webhook in Orkap​

First, you need to generate the destination endpoint in Orkap that will receive the data from Zapier.

  1. Log in to your Orkap dashboard
  2. Navigate to the Webhooks or Integrations section
  3. Click on "Create New Webhook" or "Add Incoming Webhook"
  4. Orkap will generate a unique public URL. This is your API endpoint
  5. Copy this generated URL carefully. You will need it in Step 3. The URL will look similar to this: https://fusion.orkap.com/webhooks/whe_xxxxxxxx/receive/xxxxxxxxxxx

[SCREENSHOT: Orkap webhook creation screen with the new URL visible]

Step 2: Set Up the Trigger in Zapier (The "This" Part)​

A Zap is an automation that consists of a Trigger ("When this happens...") and an Action ("...then do this").

  1. Log in to your Zapier account and click "Create Zap"
  2. Choose a Trigger App: Search for and select the application where your contact data originates. Popular examples:
  • Google Sheets (Trigger: "New Row Added")
  • Typeform/Google Forms (Trigger: "New Form Response")
  • Calendly (Trigger: "New Invitee")
  • Shopify (Trigger: "New Customer")
  1. Follow Zapier's prompts to connect your account and select the specific trigger event
  2. Test the Trigger: Zapier will ask you to fetch a sample record. Ensure this test is successful

[SCREENSHOT: Zapier trigger selection screen showing popular apps]

Step 3: Set Up the Action in Zapier (The "That" Part)​

Configure Zapier to send data from your trigger app to your Orkap webhook.

  1. Click "Add Step" and choose "Action"
  2. Choose an Action App: Search for and select "Webhooks by Zapier"
  3. Choose an Action Event: Select "POST" as the action event
  4. Click "Continue"

Configure the Webhook Action​

  1. In the settings panel, configure the action:
  • URL: Paste your Orkap Incoming Webhook URL from Step 1
  • Payload Type: Select Json from the dropdown menu
  • Data: Map the data from your trigger to Orkap's required fields

Map the Data Fields​

  1. Create key-value pairs in the Data section:
  • First Key: email
  • Value: Select the email field from your trigger data
  • Click "Add Item"
  • New Key: name
  • Value: Select the name field from your trigger data
  1. (Optional) Add more fields as needed (e.g., phone, company)

[SCREENSHOT: Webhooks by Zapier action configuration showing key-value mapping]

Step 4: Test and Turn On Your Zap​

  1. Click "Continue" and then "Test Action"
  2. Look for "Status: 200" or similar success message
  3. Check your Orkap Contacts section to verify the test contact appeared
  4. Click "Publish Zap" or "Turn On Zap" to activate

[SCREENSHOT: Successful Zapier test result with 200 status code] [SCREENSHOT: Orkap contacts list showing new test contact]